Hillcrest Hall Procedures List

All properties and facilities of the Columbus Baptist Association belong to the churches that make up the Columbus Baptist Association. Therefore, what we have is available for usage by our CBA churches – only Hillcrest Hall is available to individuals or groups outside the CBA.

Columbus Baptist Association Procedures List

The Columbus Baptist Association building is available to associational churches and approved organizations and individuals for appropriate social events.

Weddings, wedding-related events, memorial services, dances, Bible teaching/preaching events outside the CBA, etc. will not be considered appropriate in our context. Once approved by our Staff, your event can be placed on the calendar and your space reserved providing this checklist and the Activity Scheduling Form have been completed and submitted along with the accompanying deposits and fees. The following procedures are required of all guests reserving the use of our building. If these procedures are not followed, the return of your deposits and fees will be forfeited as will your future use of the Columbus Baptist Association building. Please read the following procedures carefully and initial each one, indicating that you have read it.

Requests for building use should be made through the Columbus Baptist Association Office no less than two weeks prior to the event.(Required)

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The Columbus Baptist Association Office should be notified of cancellation of your event no less than two weeks prior to your event.(Required)

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All deposits and fees must be provided in full to the Columbus Baptist Association Office no less than two weeks prior to the event.(Required)

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Groups using the building are not allowed to charge participants for any portion of the event.(Required)

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Your group is responsible for setting up for your activity and for cleaning up afterwards. Set-up includes decorations, tables, chairs, etc. Cleaning-up includes vacuuming carpeted areas and sweeping bare floors, carrying trash – including that accumulated in the restrooms and kitchen – to the outside dumpster (place the trash inside the dumpster; do not leave trash on the ground in front of the dumpster). If using the kitchen, dishes, pots, pans, and utensils should be washed, dried, and returned to their proper places. Your group is responsible for resetting the room as it was upon your arrival.(Required)

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The Columbus Baptist Association will provide Host Personnel, who is required to be present throughout your scheduled use of the building.(Required)

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The Host Personnel is required to set up access to the sound system and TV if use has been requested.(Required)

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The Host Personnel will grant you access to the Kitchen if its use has been requested. He will grant you access to water and ice if its use has been requested.(Required)

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If your group is using the building for multiple days, an inspection will be made after each day. If the building is found in unsatisfactory condition, the Columbus Baptist Association has the authority to cancel the remaining portion of your event and retain all deposits and fees.(Required)

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If your event calls for the group to leave the building and return later, the Person in Charge or the Contact Person should arrange for someone to remain on the premises at all times until the completion of the event.(Required)

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Music and lyrics must be appropriate for use in a house of worship. Be considerate of our neighbors concerning volume level.(Required)

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The Columbus Baptist Association does not allow alcoholic beverages nor cannabis anywhere on our property. Smoking and vaping are only allowed outside in the designated gazebo.(Required)

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Since we are not the sponsors for your event, any advertising, promotion, or invitations that include “Columbus Baptist Association” or “Mission Columbus” should read, “will be held on the campus of the Columbus Baptist Association,” or be similarly stated.(Required)

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To ensure that we meet the fire code, guests must park in marked parking spaces only, allowing traffic to flow smoothly. Please follow instructions from our Host Personnel. If your group has more than 25 cars, you should provide a parking attendant.(Required)

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Contact Person(Required)

First Last

Phone(Required)

Electronic Signature(Required)

Date(Required)